Article I – Name
The name of this organization shall be the Woman 's Society Of
Batesburg-Leesville.
Article II – Objective
This club has been organized for the purpose of bringing together and
equipping -women of our community to promote educational and civic
progress in our city, state, and nation.
Article III- Club Meeting
Regular club meetings shall be held on the second Thursday of each
month, September through May at 7: 00pm (unless club approves a change),
the location shall be agreed upon by the club President and the hostess
for that meeting. The fiscal year shall be from January 1 through
December 31 in accordance with GFWC and GFWC-SC reporting.
Article IV – Officers
The officers of the club shall be President, Vice-president, Recording
Secretary, Treasurer, Corresponding Secretary and Advisor
/Parliamentarian. These officers will comprise the Executive Board
Committee.
Article V- Duties of Officers
Section I: It will be the duty of the President to:
A. Preside at all meetings of the club and Executive Committee.
B. Call special meetings of the club, Executive Committee, and hold an
annual planning workshop prior to the September meeting.
C. Appoint all standing committees and Department Chairmen.
D. Appoint all special committees.
E. Serve as ex-officio member to all committees.
F. Serve as the official representative of the club when required or
appoint a replacement.
G. Have custody of the records and all papers of the club (from which
other provisions have not been made).
Section 2: It will be the duty of the Vice President to:
A. In absence of the President, assume her duties.
B. In case of vacancy; serve the remainder of the President's term.
C. Serve as membership chairman; write monthly news articles for
publication
D. Keep an accurate record of the membership and furnish the secretary
and treasurer with this information.
Section 3: It shall be the duty of the Secretary to:
A. Keep an accurate record of all meetings of the club and Executive
committee.
B. Provide the president and Scrapbook chairman with a copy of the
minutes.
C. Authenticate all acts and orders of the club in the absence of the
president and vice president.
D. Assist the Historian in updating the club history.
Section 4: It shall be the duty of the Treasurer to:
A. Receive all funds of the club and deposit promptly into the club's
account under Tax ID# (BIN) 57-6034040.
B. Keep an accurate record of all receipts and disbursements.
C. Pay all bills in conjunction with the budget.
D. Submit a detailed report at each meeting to be filed with a copy for
the President & Recording Secretary.
E. Serve as a member of the fund-raising committee.
Section 5: It shall be the duty of the Corresponding Secretary to:
A. Serve as Sunshine Chairman and send sympathy and congratulations
notes or suitable gifts to Members, on the occasion of hospitalization,
in the event of death of an immediate family member (husband, parent, or
child) and at other times as determined by the President or Executive
Committee.
B. Recognize members on special occasions with cards etc.; for the
membership.
C. Assist Vice President with membership matters.
D. Address all correspondence received, at each club meeting, reply to
all correspondence as needed.
Section 6: The immediate past President shall serve as Advisor
Parliamentarian. In the event she cannot serve, the nominating committee
shall appoint another past President to serve. It shall be her
responsibility to purchase and present the President's gift.
A. She shall advise upon the request of the President, but only the
President can rule.
B. She shall attend the Executive Committee meetings as ex-officio.
C. She shall serve as Club Historian.
Section 7: The duties of the Executive Committee shall be:
A. Propose a budget and authorize payment of bills in excess of the
budget.
B. Supervise the interests of the club.
C. Serve as Yearbook committee.
D. Fill all vacancies of the Executive Committee and other offices of
the club for which other provisions have not been made.
Article VI - Membership and Attendance
Section 1: Membership is open to women interested in the objectives of
the club
A. Applicants must attend one regular meeting of the club as a guest of
an active member who will sponsor her.
B. The sponsor should inform her guest of the membership and club
procedures. The guest should then indicate her intent.
C. Members requiring inactive status may become so by informing the
Membership Chairman and paying the yearly dues. She may attend any
meeting or social activities of the club.
D. Former members desiring to become active may do so by stating her
intent in writing and paying the yearly dues.
Section 2: Termination of Membership
A. A member in good standing who moves away from the Batesburg-Leesville
area shall be removed from the club roster. She shall be entitled to a
letter of transfer and/or recommendation if requested.
B. Members who find it necessary to resign from the club shall give
written notification to the President or membership Committee.
Article VII - Dues
Section 1: Annual dues of members shall be $45.00 payable at the
September meeting. Dues for new members are payable at the first meeting
following the acceptance of membership (with the exception of $3.00 for
"Clubwoman " and $2.00 to headquarters).
Section 2: The Treasurer will notify all members of dues in arrears one
week after the regular September meeting.
Section 3: Any member of 25 years is considered a Life Member and exempt
from paying annual club dues, however she must attend no less than three
meetings each club year, to remain on the membership roster.
Section 4: The Treasurer will notify the Secretary to remove the name of
any member from the club roster who has not paid her dues by the
November meeting or who has missed three consecutive unexcused meetings;
each member should attend at least one half of all meetings during a
year; all members are expected to participate in club projects, programs
& fund-raisers.
Article VIII – Elections
Section 1: The Nominating Committee Shall:
A. Consist of 3 members appointed by the President.
B. Present a slate of officers at the March meeting biennially.
Nominations from the floor will be accepted by the President. Nominees
will be voted upon by the membership at the April meeting.
Section 2: Installation of new officers for the 2-year term will be at
the regular May meeting in the action year.
Article IX - Departments and Standing Committees
Section 1: There shall be the following Departments:
A. Arts
B. Conservation
C. Education
D. Home Life
E. International Affairs
F. Public Affairs
G. Others in keeping with GFWC and GFWC-SC
H. Chairpersons shall serve a 2-year term corresponding with the
officers. They shall be responsible for a program presentation at a
meeting and a yearly report on their department.
Section 2: There shall be the following standing committees:
A. Fund Raising
B. Service Projects
C. Publicity
D. Scrapbook
E. Scholarship
F. Community Improvement Project
G. Devotional by monthly hostess
H. At the expiration of her term of office, each chairperson of a
standing committee shall pass all pertinent material to her successor or
the President in the event her successor has not been named. The
Scrapbook be retained by the new administration for reference and may be
presented to the past President whose term it covers (at the completion
of the term).
Article X - Delegates to Convention
Section I: Delegates to the State, Regional, and General Federation
Conventions are to be announced by the Executive Committee at least one
month prior to the meeting.
A. Voting delegates to the State Conventions shall be the President and
those approved by the club.
Section 2: Schedule of payment for attendance at Federation Conventions
and meetings are follows:
A. For Summer Board, Midlands District Conference, and Winter Board, the
club shall pay the registration fee and lunch for those attending.
B. For GFWC-SC Convention, the club shall reserve and pay for at least
one room. The club shall pay registration, banquet meals, and car
expense for up to two automobiles, If funds are available and only if
funds are available.
C. In the event that the President and/or other delegates can attend the
Southern Regional Convention or GFWC-SC Convention, the Executive
Committee shall grant financial aid as the budget allows.
Article XI – Quorum
Section 1: A majority shall constitute a quorum of the Executive
committee.
Section 2: A majority of the active members shall constitute a quorum
for the regular business meetings of the club.
Article XII - Woman's Society of Batesburg-Leesville Woman Of The Year
Award
This award is represented by an engraved silver tray given to the
individual member who goes beyond the duties of her position for the
betterment of the club. Selection is made by a vote from all members of
the club at the April meeting and is presented to the winner at the May
meeting each year.
Article XIII – Amendments
The President shall appoint a committee biennially in May to review the
By-laws for effective functioning and possible changes needed. This
committee will recommend possible amendments to the By-laws at the
annual planning workshop for action by a majority of the members present
and voting at the April meeting, the Executive Committee will consider
proposed amendments deemed necessary at any time.
Article XIV-Rules Of Order
"Robert's Rules Of Order'' shall govern the proceedings of this club in
all cases to which they are not in consistent with this constitution.
Article XV - Dissolution of the Club
In the event that the club should dissolve, all funds shall be disbursed
at the discretion of the of the membership.
Revised August 2006
Lois Black - President